PROGRAMME ORGANISATION

 

The prime responsibility for the implementation of the Programme rests with the Regional Government, with the Bureau of Finance and Economic Development (BoFED) being the lead implementing agency.

The highest decision making body of Agro-BIG is its Supervisory Board (SVB) whose members are drawn from relevant bureaus and institutions.

A Programme Support Unit (PSU), directly linked to BoFED, facilitates the execution of the Programme by coordinating planning, implementation, monitoring and evaluation of all activities implemented by the various stakeholders. The PSU is also responsible for the direction of the flow of funds.

Key governmental institutions having important roles in facilitating the development of value chains include the Bureau of Agriculture (BoA), the Bureau of Trade and Transport (BoTT), Bureau of Industry and Urban Development (BoIUD). These key Bureaus, plus some others, have all appointed focal persons who are actively involved in Agro-BIG implementation.

The overall coordination of Agro-BIG is at the Regional level, while participating woredas and kebeles will implement the Programme based on needs identified along the selected value chains.

The organizational and management structure of the Programme includes the following:

 

Regional level

Agro-BIG Supervisory Board (SVB)

Regional Technical Committee (RTC)

Focal person in selected Bureaus

Programme Support Unit (PSU)

Woreda level

Woreda Steering Committee

Woreda Technical Committee

Value Chain Platforms

 

 

 

Agro-BIG Supervisory Board (SVB)

The Supervisory Board (SVB) is the highest decision-making body of the Programme. The members of the SVB include representatives of relevant Bureaus, institutions and financing agencies, private sector representatives as well as representatives of the competent authorities. The donor, the Ministry of Foreign Affairs of Finland, is represented through the Embassy of Finland in Ethiopia. The SVB normally meets twice per year and is responsible for strategic and policy issues related to the Programme. Amendments to the Programme Document, annual work plans and budgets and annual reports all need the approval of the SVB

Regional Technical Committee (RTC)

The Regional Technical Committee (RTC) is responsible for technical support and performance monitoring of the Programme and for ensuring appropriate coordination and co-operation between the different agencies involved. The RTC is expected to support the Programme Support Unit and to guarantee transparency and accountability. The RTC normally meets monthly.

 

Focal Persons

Each participating bureau have appointed and assigned focal persons who act as contact persons for  Agro-BIG when it comes to planning, implementation and follow-up of activities that are under implementation in the respective bureau.

Programme Support Unit (PSU)

The Programme Support Unit (PSU) is responsible for overall coordination, resource management and provision of support to on-going Agro-BIG activities at Regional, Zonal and Woreda levels, while implementation responsibilities lie with the different implementing agencies mainly at Woreda level.

PSU, linked to BoFED, has its own organizational structure and mode of operation. PSU consists of two parts. Each part has specific responsibilities as follows:

The Programme Support Unit (PSU)

       The Programme Director’s office

  • Overall coordination and disbursement of funds for Agro-BIG activities

      TA – Service

  • Technical and management support to Agro-BIG activities

 

The PSU is headed by a Programme Director and supported by a team of internationally and nationally recruited technical advisors (TAs).  These two operational parts are sharing the same office, although supported by different budgets. The Programme Director is liaising and working closely with the TA-team in order to cover all responsibilities of the PSU.

The objective of PSU is to manage resources in accordance with the Programme objectives and procedures. PSU deals with the overall Programme management system and ensure integrated and coordinated implementation among all Programme components and between different stakeholders at Regional, Zonal and Woreda levels. Overall responsibility for M&E functions also rests with the Programme Support Unit, where a separate M&E Unit has been established, staffed by two TAs.

The Technical Advisory Service, headed by a Chief Technical Advisor, has been contracted to NIRAS-ORGUT Consortium, two Scandinavia based international consulting companies with a long track record in Ethiopia. A total of ten long-term advisers employed by NIRAS-ORGUT are placed with the PSU to advise and assist with the implementation of the Programme.

Woreda Steering Committee (WSC)

At Woreda level the Woreda Steering Committee (WSC) is responsible for approving applications to the different Funds. Members of WSC include representatives of the local Farmers’ Cooperative Unions, local NGOs and the private sector. Its meetings, chaired by the Woreda Administrator, are held quarterly.

Woreda Technical Committee (WTC)

The Woreda Technical Committee’s (WTC) role is to assess the applications received for the different Funds. The WTC will submit its recommendations to the WSC who will make the Woreda-level final decisions. The WTC members are drawn from both the private and public sectors and are appointed by the WSC.

Value Chain Platforms

Value Chain Platforms act as a discussion forum for the value chain actors. They were initiated by the Agro-BIG Programme and the purpose is to create a forum where value chain actors like input suppliers, farmers, traders and service providers can meet regularly and in an organised manner. The value chain actors can get their voices heard and their development needs processed further through Value Chain Platforms. Hence these Platforms form a main fora for initiating Agro-BIG activities. The Value Chain Platforms bring their ideas to the WTC and WSC for approval and finance. The Value Chain Platforms are open to all value chain actors and service providers. They do not have a legal status.

Implementing partners 

The Programme is implemented at Woreda level. There, the Value Chain Platforms form the main entry point for activities. The key implementing partners of Agro-BIG are the actors along the value chain; input suppliers, farmers, traders, processors, retailers etc. who meet regularly through the Value Chain Platform.

The Value Chain Platform meets quarterly. The Woreda Trade and Transport Office hosts and facilitates the Platform meeting, with the assistance of the Capacity Building and Implementation Advisors and private business development service providers. The Platform provides a forum for a common discussion on problems and possibilities for sector development. The platforms prepare action plans that stipulate who is going to do what.